The management agent will solicit competitive bids for all service contracts. A detailed comparison of the bids will be
provided to the Board of Directors to assure that the Association is getting
the best value for their money.
agent will ensure that all contractors performing work for the association have
valid insurance coverage and the appropriate business licenses before
commencement of any work is approved.
Once the vendor
list has been approved, the management agent will contact each vendor being
considered and negotiate the “best price” for the Association.
agent will make any or all selections of vendors as delegated by the
and Monitoring of Services
agent is responsible for verifying that all the services that were contracted
for have been completed prior to making any disbursements to the vendor. The agent will also review the contractor’s
work and recommend any changes foreseen to provide future efficiency and
or lower maintenance costs.
The management agent
will maintain files of all vendors that have been solicited for
services. These will include bid
proposals, correspondences, all executed contracts, corresponding insurance
documents and W-9 forms.